A virtual data room is an accessible means to share documents with partners, clients and investors. A VDR can also contain other customizable features that can simplify workflows, improve communication and collaboration between teams and simplify workflows.

One of the most important of these features are security measures. A secure platform will have multiple layers of protection that work together to keep your files online secure. You should look for ISO 27081 certifications, which contain some of the strictest security requirements in the industry.

Another important feature is the capability to alter permissions for certain groups of users. You may want to limit access to specific folders or to specific document types and still allow others full access. Some providers allow the option of adding watermarks to uploaded files, preventing unwanted copies and sharing. The detailed activity reports will show who accessed what and when and for how long. This can help you monitor the activity.

You'll want a robust searching feature that can detect complete and partial matches in all uploaded files and directories. Some providers employ optical character recognition for PDFs and images to narrow down results of searches. A strong search feature is essential for navigating large, unorganized file structures. It also helps to avoid costly mistakes like losing or deleting documents.

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